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STUDENT RECORDS
PERMANENT RECORDYour permanent record (PRC) is the school’s official record of you. Information on this card includes your entire academic and attendance records, your activities, your rank in class, and test scores (EXPLORE, PLAN, PSAE-ACT). It is this record that follows you when you enter an institution of higher learning and when you request recommendations for employment and scholarships. The importance of your high school record cannot be overemphasized. INSPECTION OF STUDENT RECORDS Student records refer to any written or recorded information, maintained by the school, by which a student may be individually identified. Information maintained by a staff member for individual use is not considered a part of the Student Record. The Student’s Record consists of a permanent record and a temporary record. Parents or guardians have the opportunity to see, obtain copies, correct, and limit the release of their child’s student records. When a child reaches the age of eighteen, all rights discussed below will belong to him or her.
Parents have the right to inspect all records kept on their child, including discipline reports, psychological reports, ‘child studies”, health files, grade reports, and any reports sent to the school from outside agencies. A written request for the inspection of records must be sent to the school fifteen days before the date of the inspection. Forms for requesting an inspection are available at the school. A friend, relative, or lawyer may accompany a parent to inspect the records. A staff member will be present to interpret the information contained in these records. Parents also have the right to copy any of their child’s records, and the school may charge for the cost of copying unless a parent cannot afford to pay. In some cases, it may be necessary to obtain copies from the central offices of the Board of Education. In this event, the principal will arrange for copies to be sent to you. If parents feel that information contained in their child’s records (other than grades) is inaccurate, misleading, irrelevant, or that it invades the child’s privacy, a request may be made to correct this information you are challenging. If the school official does not make the correction you request, you have the right to an informal meeting with the principal or other staff within fifteen days of making a written request. This request should list the particular records you want to correct and your reasons. If the challenge is not resolved by the informal meeting, formal procedures may be initiated in accordance with Rules and Regulations to Govern School Students Records, Article IX Sections 9.03 and 9.04. If a request for correction is denied, parents have the right to place a statement in their child’s file explaining the parents’ view of the records. The school will release Student Records to an official of another school in which the student has enrolled or intends to enroll. The official or student must make a written request to release the Records. When a child transfers to another school district, parents have the right to inspect and correct the student records prior to the release of the records to the new school district. Student Permanent Records and Medical Files will be maintained for a period of sixty years after the student has transferred, graduated, or permanently withdrawn from school. Student temporary records will be maintained for one year from the year the student transfers, graduates, or permanently withdraws from school. |
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